What the official guidance means for your order
Inspection advice needs a written scope
WorldFirst’s UK article recommends samples, written specifications and inspections at appropriate production stages. These are preparation questions. The article’s example deposit structure is not a payment rule for your supplier, and an inspection recommendation does not establish what our quotation includes.
Read the source · WorldFirst UK · Samples, specifications and inspectionsKeep the reference and the finding together
The UK 1688 guide recommends retaining order confirmations, payment records, correspondence and specifications. For receiving work, link the finding to those references. Platform receipt confirmation, physical warehouse arrival and your approval to send goods onward are different events; record each with its own basis.
Read the source · WorldFirst UK · Written order terms and recordsDescribe an observable check
List the order and SKU references, expected cartons and units, agreed options and packaging. Specify whether the work concerns unopened cartons, opened packages or a stated number of units. Record the measurements, photos or visible features needed and who supplies the comparison reference. Avoid an instruction such as “check everything” without a defined scope.
Record findings against the approved version
Link each finding to the supplier order, package, SKU and reference version. Separate what was checked from what remains unopened or untested. A photo can document visible condition without establishing material composition, electrical safety or destination compliance. Arrange specialist testing separately when needed; do not label an ordinary receiving record as certification.
Resolve differences before the affected goods move
Keep an unexplained shortage, damage or specification difference visible. Ask the authorised person whether the affected goods should wait, be checked further or follow another agreed action. Record any partial release by the goods it covers. Confirm return or replacement arrangements with the supplier before dispatching them; a warehouse finding does not itself establish a refund entitlement.
Know what each record can establish
| Record or check | Scope to agree | Next decision |
|---|---|---|
| Warehouse arrival | Package identity, date and visible carton condition | Reconcile expected and received packages |
| Quantity check | Cartons or units actually counted; unopened scope | Investigate a difference before approval |
| Product comparison | Named units, features and approved reference | Record findings and unresolved questions |
| Specialist test | Method, provider and applicable requirement | Obtain the agreed report before relying on it |
All cartons arrived, but one SKU has not been counted
Illustrative situation, not a customer shipment or quotation.
The receiving record shows the expected cartons. The packing list mixes two SKUs, and the agreed work did not yet include opening and counting their units.
- Record carton receipt without marking both SKU quantities as verified.
- Agree who will open which packages, count units and document any mismatch.
- Keep the affected goods pending that decision; record any separately approved shipment by its exact scope.
Questions at this stage
Does a signed warehouse receipt mean all products passed?
It establishes only the recorded receipt scope. Carton arrival does not show that every unit was counted, opened or tested. Read the actual check record before approving further work.
Can photos establish product safety or legal compliance?
Photos can record visible features. They do not replace the applicable assessment or specialist test. Identify the requirement and qualified provider separately before relying on a compliance claim.
What do I send to arrange checks?
Share the selected-product list, supplier orders, approved specifications, expected quantities and requested observations. The quotation should identify scope and charges; do not send payment passwords or security codes.
Independent guidance by worldfirst1688.com. Official product facts are separate from our order-planning advice. Check the source for your region; this is not an official WorldFirst support site.